SealPath Automatic Protection of Files

Automatic protection for file servers

SealPath enables automatic protection of documents that are moved or copied to certain folders in a file server. This function is transparent to end users and enables you to force the protection of documents stored in Windows, NAS and other file servers. Users work with their shared folders as usual with the difference that now, if they extract files from the protected folders, these files will travel with SealPath protection wherever they go.

Automatic protection and Federated Policies in SharePoint and OneDrive

SharePoint and OneDrive allow collaboration by sharing access links, folder invitations, and other options, enabling users to download, view, or edit files. However, these platforms lack sufficient security measures, posing risks once files are accessed and downloaded. Control over the files is lost, leaving owners unable to manage or revoke permissions effectively.

With SealPath, you can automatically protect documentation stored in SharePoint or OneDrive without user intervention. There is no need to trust the user to perform manual protection. When users download documentation from a specific library, it travels with SealPath protection, and you can control who opens it and when, or remotely revoke permission. Additionally, federated policies enable the synchronization of folder permissions with SealPath’s protection, guaranteeing that security remains dynamic and consistently up-to-date.

Automatic protection and Federated Policies in Nextcloud

Nextcloud enhances collaboration by allowing users to share access links and invite others to folders, enabling them to download, view, or edit stored information. While Nextcloud does offer security measures, there remains a risk if files have already been accessed and downloaded.

With SealPath, you can automatically enforce protection on files within a Nextcloud folder without requiring user action. No need to rely on users for manual protection — SealPath ensures that when documents are downloaded from a library, they retain their protection. You gain control over who can open the files and when, with the ability to revoke permissions remotely. Moreover, federated policies allow you to sync folder permissions with SealPath’s protection, ensuring that security is dynamic and continuously updated.

Automatic protection for G-Suite

Google G-Suite enables companies to collaborate conveniently without needing to manage internal infrastructures or servers. Thanks to G-Suite’s cloud computing capability, users conveniently manage their email, schedule and documents in the cloud from the browser and administrators have tools to manage privacy and control access to corporate data in the G-Suite environment. However, once your documents leave this environment and are downloaded from Drive, sent by email, etc. the users and the administrators themselves lose control of them.

SealPath can be used to automatically protect the content that you upload to Google Drive, adding a protection layer to documents that enables you to send them encrypted and restrict the right of use over the same. SealPath removes the need to trust users to manually protect the information before uploading to Drive.

Automatic protection for Alfresco and other document managers

With Alfreco and other document managers you can set up document access permission but only while the documents are stored in the document manager. Once they are downloaded you can no longer control who accesses the documents and what can be done with them. These documents can also be shared with collaborators and external users and in this case, the risk of information leaks is even greater.

SealPath ensures that documents stored in a document manager are automatically protected with granular authorizations, thus restricting what can be done with them (read-only, edit, copy and paste, etc.). These authorizations accompany the document wherever it travels and the owner can change who can access it and with what permission in real-time, even when the documents are outside the document manager.

This enables you to keep control of the documentation both within your perimeter or outside your network. Compliance with regulations is easier since accesses to the documents are audited regardless of where the document happens to be.

Automatic protection in Box, Dropbox and EFSS systems

Box, Dropbox and other EFSS (enterprise file sync and share) applications make sharing documents with external collaborators extremely easy. However, this easy sharing increases the risk of sensitive information leaks under certain circumstances. Users sometimes send a simple link to their collaborators to enable them to download documentation and this link can end up in the wrong hands. In the best case, you can control who accesses a document while it is in the cloud, but not when it has been downloaded.

SealPath automates the protection of documents in Box, Dropbox and others EFSS systems transparently for users. The documents are encrypted and maintain the access permissions both inside and outside the EFFS even when they have been downloaded. You will have control over the documents and access audits in real time.

Automatic protection of email through Microsoft Outlook and Microsoft Exchange Server

SealPath enables you to protect emails and attachments with a single click. All users have to do is to click on the Secure email and/or attachments button in Outlook to restrict access to their emails. It’s as simple as sending an email. You can protect for the addressees of the email or by using a specific protection policy/classification.

The administrator can force the emails of specific users to be protected when sent by Outlook by using a specific protection policy so that they are encrypted and kept under control.

Protection can also be enabled automatically from Microsoft Exchange. You can set DLP rules so that all emails sent to certain domains or addressees and those received from specific senders are protected. You can also set up protection rules so that the content of the body of the email and its attachments are protected (if credit card numbers, information of a personal nature, specific patterns, particular words etc. are detected).